Member Minutes of the
C.A.P. Board of Directors Meeting
June 19, 2024 (Zoom)
Attending: Kathy Catanach, Michele Granger, Bonilyn Heleen, Susan Hunt, Linda Johnston, Deb Pierce, Rob Schain,
Kerry Walton, Mary Wills
Guest: Scott Fishman
Presiding: Mary Wills called the meeting to order at 8:02 am
Call to Order
1. Review of Board of Directors Meeting Minutes of May 15, 2024, Minutes
Motion adopted: To approve the minutes of the last meeting. (Unanimous)
2. Treasurer’s Reports for M/E May 2024 Financials and FY 23/24 Annual Transaction Report
Rob went over the monthly values as well as the those for the fiscal year. The last refund from the old insurance company has been received. There was a discussion of donations CAP makes, and it was decided that they should remain in Promotions.
Motion adopted: To Accept the May financials. (Unanimous)
a. Flax Pond update: The funds have been reallocated.
b. Preparation for the creation of Committee and CAP budgets for July Annual Board Meeting – ongoing discussion
3. Visitation – Mary & Kerry
a. Upper Cape – Kerry and Mary will be Co-Visitation Coordinators (VCs) effective July 1, 2024
b. Lower Cape – Ellen Hewins will be Visitation Coordinator effective July 1, 2024
c. A Captain’s meeting will be held July 2nd at 6:30 to introduce the new VCs. There will be one each quarter.
4. Children’s Program – Susan Hunt
Motion adopted: to accept the [Children’s] visits and the special events [listed in the agenda].
VISITS
7/26 10-11 am Total Achievement Program ( youth with mental health issues ) Yarmouth Port
7/29 1-2 pm Hyannis Library Tales to Tails
7/31 10-11 am Falmouth Schools summer Program at FHS
8/3 12-1 pm Dennis Library Tales to Tails
9/14 10:30-11:30 am South Dennis Library Tales to Tails
EVENTS
7/12 & 13 9 am-4 pm Waquoit Bazaar, CAP information table .
8/24 5-9 pm ( confirmed date Information) Dog Days of Summer at CC Beer ,CAP information table
9/21 10-11 am Blessing of Animals and CAP information table at Waquoit Church, Falmouth
9/28 12-3 pm Doxie Day at Barnstable CAP information table
(Vote was taken last month for tier of Donation for Doxie Days .. Best in Show $350
10/29 6-8 pm CAP Member Appreciation party at CC Beer
($100 Deposit and application submitted to CC Beer)
5. Membership Committee (MC) Update – Linda and Kerry
a. Lands’ End CAP store
There was a consensus that the CAP Lands’ End store should be opened to the active membership. After
some discussion it was decided that only white or dark blue clothing should be worn on visits. Thus, initially
only these colors will be included in the store. Promotional products were mentioned, but a discussion
regarding purchasing any was tabled until next month’s BOD meeting.
Action item: Kerry will find which dark blue colors are most common for the clothes in the Store and limit the color
selections accordingly.
6. Outreach Committee (OC) – Deb
a. CC Beer Event held June 9th was very successful. At future evens there will be a guestbook where interested
people may enter their contact information.
b. Upcoming Events – Information Tables
Tablecloths with the CAP logo in front will be purchased for our information table.
Action item: Deb will send photos of samples to the BOD.
c. Proposed budget for FY 24/25. Committee budgets will be voted on at the July BOD meeting.
7. Training Committee (TC) Update – Mary
a. Falmouth Class Evaluations have resulted in 3 new teams moving to Orientation – Training team pass rate for
FY 23/24 was 54% (3 sessions). Next class in Falmouth starting August 8th.
b. S. Dennis class is scheduled to start July 10th. Class may be pushed out 2 to 3 weeks to try to get at least 3
teams to attend, currently they have 2 teams registered.
c. Mary has asked Ellen Varnerin to Co-Chair the Training Committee. She has accepted the position.
d. A CAP Evaluator Definitions, Responsibilities, Training and Certification document was introduced.
Motion adopted: to accept the [Evaluation]documents as they are written.
e. The TC is considering how best to use any positive balance in their budget to benefit CAP members.
8. Newsletter and Website – Michele and Rob
a. June Newsletter: distribution has improved; only 2 people didn’t receive it. The next newsletter will be in
August.
b. Website issues: most have been resolved.
c. Truncation issue: These are due to properties of the recipient’s email server, not the originator.
9. Governance – Linda
a. Elections for CAP Board Member will take place late June/early July
10. New Items
a. CAP was Invited to participate in Alternative Gift Market at St. Barnabas Church. 20 charities were selected, and we have been vetted and invited. The market will take place November 9th, 10th 2024. CAP will help
promote the Gift Market.
Motion adopted: for CAP to participate in the alternative gift market at St. Barnabas … [in] November.
Meeting Schedule: CAP Zoom Annual Meeting – July 17th 8:00 to 9:00 am
CAP Zoom Monthly July Board Meeting – July 17th 9:00 to 10:30 am
Respectfully submitted
Kerry Walton, Secretary